Assistant

Make your mark for patients

We are looking for an Executive Assistant who is proactive, detail-oriented, and collaborative to join our Support & Administration team, based in our headquarters office in Brussels, Belgium.

About the role

You will be working in a team that supports senior leaders by optimizing their time and operations. This role blends administrative excellence with strategic coordination, ensuring smooth communication and efficient execution of key initiatives.

Who you’ll work with

You will be part of a dynamic, global team that values precision, confidentiality, and teamwork. You’ll collaborate closely with managers, their leadership teams, and external partners to support impactful projects and daily operations.

What you’ll do

• Manage complex calendars, travel arrangements, and confidential correspondence
• Coordinate meetings, events, and logistics with attention to detail
• Support budget tracking, invoicing, and expense reporting
• Facilitate communication between managers and stakeholders
• Assist with project coordination and internal control documentation
• Provide onboarding support and organize team-building activities

Interested? For this role we’re looking for the following education, experience and skills

• Bachelor’s degree and minimum 5 years’ experience as an executive assistant
• Strong planning, organizational, and communication skills
• Proficiency in PowerPoint, Excel, Word, and adaptability to new systems
• Ability to manage confidential information with discretion
• Experience in coordinating projects and working across teams
• Positive attitude, resilience, and willingness to learn

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you! 

About us 
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science. 

Why work with us? 
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential. 

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.
 
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA-Reasonable_Accommodation@ucb.com. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.